Board Members Present: Julie Heying, Nora Holland, Jean Eisenschenk, Richard Eisenschenk, Judy Ikeogu, Wayne Folwarski, Lori Folwarski, Melanie Thompson, Theresa Palmer, Pam Beckius, and Hong Danner.

Board Members Absent: Gary Kloos, Danielle Jones, Josh Kneip Molly Mitzel, Kyle Kalthoff, Sue Mackedanz, Niki Feldhege, Jessy Bromenschenkel, and Bryan Durkee.

Others Present: Bonnie Theis, Sheila Court, Ron Welter, Tony Hutar.

Others Absent: Joel Baumgarten.

The meeting was called to order at 7:00 p.m. by Nora Holland, President.

Secretary’s Report (Jean Eisenschenk): A motion was made by Wayne F. to approve the minutes of the March 12, 2009, meeting, and Julie H. seconded the motion; motion carried.

Principal’s Report (Joel Baumgarten): Joel Baumgarten was unable to attend the meeting - no report given.

Gambling Manager: (Sheila Court):

Payee                                                              Estimated                   Actual

Triple Crown Gaming                                     $ 450.00

LRW                                                                                                     250.00

Sheila Court                                                                                           438.67

260^th Storage                                                                                          16.80

Double Deuces                                                   500.00

State of MN                                                          50.00

Misc. Expenses                                                   100.00

St. Joseph Meat                                                  500.00

Cold Spring Record

  (Raffle Tickets)                                                                                       249.00

The amount of $1,698 in pull tab money was taken from the bar on during the last break-in. The games affected were Cold As Ice (A499793); Get Your Kicks (A303487) and Pot Of Gold (A525528).

Discussion took place with regard to using the bar break-in as a reason to not post what amounts have been paid out for each game.

Laurie F. made a motion to not post the amounts paid for each game and Melanie T. seconded the motion. Motion failed.

Another option would be that the money could be removed from the bar and returned to the bar the next day. We would need to check with the bank as our money is covered under the bar’s insurance. It was decided since the money is kept in the safe, we will leave the money at the bar.

A motion was made by Wayne F. to accept the Gambling Manager’s report, and Richard E. seconded the motion; motion carried.

Ron indicated that four paddlewheel games closed out and four pulltab games closed out.

For the spring raffle, 3,129 tickets were sold @ 1.00 each, plus a $2.00 donation, for a total of $3,131 being deposited into the gambling account.

Ron indicated our tax exempt ID No. is 2112841.

A motion was made by Pam B. to accept the accounting report and Wayne F. seconded the motion. Motion carried.

Treasurer’s Report (Jessy Bromenschenkel):

Jessy B. was unable to attend the meeting. No monthly account balances were provided.

Nora passed out a transaction spreadsheet which included all transactions going back to April of 2008, including all checks written on the general account. There is currently $19,000 between the general checking account and the money market account ($9,000 checking account and $10,000 money market account). There appeared to be approximately $16,000 in quota as of our last meeting (March 12, 2009). The raffle quota amount was $2,503.20.

Many people are not up to date on the trip payments to date. Some people were behind on at least one or more payments. The last payment was due April 7, 2009. The collection of final payment money is still in process. Jessy B. knows who has and has not paid.

The first trip payment made was $15,900 (11/21/08); second payment made was $18,550 (12/3/08); and the third payment made was $18,550 (1/29/09). Fourth payment to be made shortly.

Three people have dropped out of the Chicago trip and no replacements have been found. The band board has no leverage to collect the money owed. No money will be returned to the people who backed out of the Chicago trip.

With the lawful purpose payment of $7,000 (to be made payable to the tour company) plus the $2,503.20 for raffle quota, there should be an approximate total in the gambling account of $9,503.20. There is owed approximately $18,500 in quota to the students.

Choir payments were due on March 31, 2009.

The band boosters decided that from this point forward, band/choir trip finances will not be handled by the boosters. No trip financing activity will go through the band boosters. We suggest trip money be run through a trip account with one band parent and one choir parent to coordinate.

Nora will request all finance paperwork from Jessy B. so the boosters can perform an audit of their checking account since the trip money was passed through the checking account.

Publicity Report (Jessy Bromenschenkel): No report.

Drumline Report (Tony Hutar): The CLC performance for the older band at Alexandria went very well.

On April 8, the younger band will have a C LC performance at Apollo High School in
St. Cloud.

The Dayton trip will be shortened by one day, returning on Sunday a.m. This way, we will save on rooms for one night. The bus cost should be reduced as well.

The pit band sounds good, with the pit band practicing twice. Lisa Drontle will be play the piano for the musical.

Bonnie T. will complete the tax exempt form and will provide Jean with a copy of the same.

Discount Cards (Julie H.): Julie indicated she is still missing five cards from one student. Julie and Jessy have attempted to contact the student.

Band Breakfast (Bonnie T.): Bonnie indicated that we sold $2,307.00 in tickets and paid out $1,137.07. $334.25 was quota earned and we had $18.50 in donations, with a total profit made of $835.68 for the band breakfast. Bonnie T. figured we served over 400 people.

Judy Ikeogu will not chair the band breakfast next year. Thank you, Judy, for all of your hard work over the years as chairperson for the band breakfast. We will need to find a chairperson for the band breakfast next year.

The band breakfast and the raffle will be combined again next year and Melanie T. will once again chair the raffle.

There are still three books (60 tickets) outstanding for the Band raffle that have not been turned in.

Meat Raffle: Jessy will be out of town and will not be able to pick up the meat from
St. Joe Meat Market on April 16. Sheila indicated she would pick up the meat on Thursday, April 16 for the April 17 meat raffle.

Band webpage: Hong Danner changed the e-mail address for the webpage to “rocoriband.com”. Pictures, videos, Band Booster minutes and agendas will be put on the website. We are to send whatever we want placed on the webpage to Hong.

Any payments made using “Paypal” will go directly into our account. Donations can also be made using Paypal. Jessy should note this information in the Band Beat.

We should also add a “Contact Us” section to our website. Nora will set up an e-mail account. We should also have a “Who Are We” section noting the officers and members of the Band Boosters. Jean will send Hong the names of the officers and members.

The By-laws revision issue was again tabled.

Fundraiser Subgroup: No activity.

Malt Wagon: No report.

Jen would like to have one box of pulltabs back in the bar. Jen will try to come up with the $400 to start one game for the weekend of April 10, 2009.

Our next band board meeting will be Thursday, May 21, 2009 @ 7:00 p.m. in the RHS Teacher Lounge. Jean indicated she would e-mail Ron and Sheila to let them know of the change in the date of our May meeting.

A motion was made by Melanie T. to adjourn the meeting, and Wayne F. seconded the motion. The meeting adjourned at 9:30 p.m.

Respectfully submitted,

Jean M. Eisenschenk

Secretary