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Band Boosters Meeting Minutes - 2/19/2009
ROCORI
HIGH SCHOOL BAND BOOSTERS
Board
Members Present:
Nora Holland, Richard
Eisenschenk, Jean Eisenschenk, Judy Ikeogu, Jessy Bromenschenkel, Wayne
Folwarski, Lori Folwarski, Julie Heying, Pam Beckius, Hong Danner, Sue
Mackedanz, and Theresa Palmer.
Board
Members Absent:
Josh Kneip, Niki Feldhege,
Gary Kloos, Danielle Jones, Molly Mitzel, Melanie Thompson, Kyle Kalthoff,
and Bryan Durkee.
Others
Present:
Bonnie Theis, Karen Stielow, Sheila Court, Joel Baumgarten, and Ron
Welter.
The
meeting was called to order at 7:00 p.m. by Nora Holland, President.
Secretary’s
Report (Jean Eisenschenk):
The minutes of the January
8, 2009, meeting were approved.
Bonnie
T. made a motion to approve the January 8, 2009, minutes, and Judy I.
seconded the motion.
Motion
carried.
Principal’s
Report (Joel Baumgarten):
Joel
indicated that a model of the new middle school addition and high school
renovation proposal has been set up by the main display case in the school
entrance of the high school.
Joel
asked us to view the proposal as a band parent.
He thinks this proposal will benefit Tony Hutar in the supervision
and location of band and music programs rather than going between both the
middle school and the high school.
The
new middle school addition will house students in grades 6-8.
Julie
H. also handed out an information sheet with regard to the proposal.
Bonnie
T. asked Mr. Baumgarten how to get the ROCORI kids to promote drumline?
It was suggested that the band go through the halls before an
activity to promote that activity.
Wayne
F. said we have more fan participation at away shows.
At
the present time, the Rockville and Richmond 6th graders do not
have an option to participate in “advanced” band once a week like St.
Boniface and Cold Spring Elementary students do.
Additionally, there is no 5th grade band available to
any student in the district at the present time.
Joel
believes that housing the 6-12 grade students in one building will be
beneficial for all band students.
The
7th and 8th grade band and choir students will be
combined as of March 9, 2009.
Monthly
Reports:
Gambling
Manager: (Sheila Court): Sheila’s January estimates were provided to the Board as follows:
Payee
Estimated
Actual Triple Crown Gaming
$
450.00 LRW
$
250.00 Sheila Court
$
438.67 260th Storage
$
16.80 Double Deuces
$
500.00 State of MN
$
50.00 St. Joseph Meat Market
$
425.00 License Renewal
$ 600.00 Misc. Expenses
$ 100.00
Jessy
asked if the Band Board could use the First National Bank of Cold Spring
for our gambling account.
The
Board currently has its gambling account at the State Bank of Cold Spring.
If the Board could switch to The First national Bank of Cold
Spring, money from the meat raffle could be deposited in the Rockville
Branch across the street from Double Deuce.
Jessy
will check with First National Bank of Cold Spring inquiring as to fees
and requirements, etc., before the Board will make a decision on whether
or not to switch to First National Bank of Cold Spring or keep our
gambling account with First State Bank of Cold Spring.
A
motion was made by Lori F. to accept the Gambling Manager’s report, and
Wayne F. seconded the motion; motion carried.
Accountant
Report: (Ron Welter):
Ron
indicated that eight pull tab games and five paddle games closed out for
the month of January.
For
the January 2, 2009, meat raffle, the balance was $120 when it should have
been $210.
Sheila will check
into the situation to determine what caused the difference in the balance.
Wayne
F. made a motion to contribute as a lawful purpose payment $750 to the
City of Rockville before April 30, 2009, and Bonnie T. seconded the
motion; motion carried.
With
regard to the transfer of $1,120 from the gambling account to our general
checking account previously discussed at our January, 2009, meeting, Ron
thinks we can transfer funds from the gambling account to the general
account, but he will need to check on the legality of such a transfer.
That way, all bills could be paid out of the general account.
Jessy
asked Ron when the investigation on our loss of money as a result of the
break-in at Double Deuce will be completed.
The Fund Loss Report must be filed by March 5, 2009.
Ron indicated that the form asks security questions about the
money; however, no actual investigation will be done.
Sheila may be contacted to answer some questions.
A decision will be made and we will receive a letter from the Gary
Danger, an investigator for the Gaming Commission.
Ron believes we will need to pay a fine, as our money was not
secure at the time of the break-in.
Ron
will clarify the language and legality of such a transfer and will report
back to the Board at our next meeting.
A
motion was made by Jean E. to accept the accountant’s report and Wayne
F. seconded the motion; motion carried.
Treasurer’s
Report (Jessy Bromenschenkel: Jessy B. handed out the monthly account balance sheet as of February 18,
2009, as follows:
Beginning Balance
$
4,528.87
Total Monthly Revenue
$
38,547.33
Total Mo. Expenditures
$
25,395.99
Ending Balance
$
17,680.21
Money Market Account:
Beginning Balance
$
5,064.43
Ending Balance
$
1,067.51
Savings & Share Account
$
15.00
Trip Money (collected)
$ 47,228.00 A motion was made by Pam Beckius to accept the treasurer’s report and Julie H. seconded the motion. Motion carried.
Publicity
Report (Jessy Bromenschenkel): There are 20 seniors.
Each
senior will have a week’s worth of exposure in the Cold Spring Record.
Fall
Marching Band/Drumline Report (Tony Hutar):
Mr. Hutar was unavailable; no report given.
A
discussion arose regarding people who have signed a contract to go on the
Chicago trip but later back out should NOT be reimbursed their payment
money.
Even if these people
can find a replacement, the person backing out of the trip contract must
pay for the entire trip in full.
The drop-out person would then collect from the person taking their
place.
Final
payment is due March 4, 2009, with the final payment amount to be received
by Education Tours.
This
final amount will include T-shirts.
The
next item up for discussion was how to handle quota after the March
payment is made.
The last
meat raffle is April 24, 2009.
All
quota will be tallied after the last meat raffle, with the cut-off for
quota for this year being April 24, 2009.
No quota can be earned for this year after April 24.
The final payment for the Chicago trip will need to be paid upfront
by the student, and once all of the quota is tallied (for the band
breakfast tickets, the raffle ticket sales and the meat raffle quota
earned), the amount of earned quota will be refunded to the student.
The quota can also be used for the Dayton trip.
A letter will be sent to each student with the quota being noted
for each fundraiser.
When
there is more than one student per family, each student will get his or
her own quota sheet.
All
quota totals will be zeroed out after April 24.
Any quota not used will revert back to the general checking
account.
With
regard to the Drumline Show and Winterguard Show, Lloyd Weber volunteered
his services in the concession stand (both Saturday and Sunday) and took
charge of one of the lines on Saturday.
Karen Stielow was asked to send a thank-you note to Lloyd Weber.
Bonnie T. will add Lloyd Weber to the worker list for next year.
Winterguard:
Winterguard
will be sharing a bus with St. Cloud All-City Drumline/Winterguard (SCAC)
for the trip to St. Louis, Missouri.
SCAC wants the full amount to be paid up front by the band board
and then the band board would collect from winterguard students.
At this time, the amount for the bus is not known. The board determined that the amount of the bus must be
obtained.
The
band board does not think we should pay the bussing cost up front.
The winterguard students should pay the band board, and then the
band board can write one check.
The
discussion was tabled until our March meeting, as Nora is waiting for the
bussing cost from SCAC.
There
is $3,000 allotted for bussing for winterguard.
There should also be school money available.
Fundraiser
Reports:
Band
Breakfast:
Bonnie
T. handed out the worker list for the band breakfast at the meeting.
Spring
Raffle:
The raffle tickets will
be distributed shortly, and must be turned in by March 26, 2009.
The raffle drawing will be held at Double Deuces on April 2, 2009.
Eighty (80%) percent of the raffle ticket proceeds will go toward
this year’s quota.
However,
for this year, parents must purchase the raffle tickets if they want the
sale proceeds to be counted toward quota. The parents can then sell the tickets to others if they wish.
Band
Discount Cards:
Bard discount cards are due to be turned in on February 25.
Julie indicated that there are approximately 220 cards still
outstanding. Julie has 30 cards in hand as of February 19, 2009.
Magazine
Sale:
No
report.
Fruit
Sale: The fruit will be delivered on Friday, March 6, at the Gluek
Distribution Center.
Rich and
Wayne will separate and distribute the fruit all day on March 6.
Jessy
indicated she received several late fruit orders and will see if we can
still add these late orders to the order already placed.
If late orders cannot be added, the late orders will be returned to
the students to return the funds to their customers.
Drumline
Booklet:
Jean will contact Quarry
Cinema for their payment of $35 for the advertisement in the Drumline
booklet.
Meat
Raffle: The meat raffle will be concluded at the end of April and
will start up again in October, 2009.
Malt
Wagon:
No report.
OLD
BUSINESS:
Restated
By-Laws:
Jean will check with Ron
to learn the status of Ron’s review of the language for the Restated
By-Laws.
Band
webpage:
Hong
D. created the Band Boosters webpage section making the January minutes
and agenda available on the webpage.
Hong will also contact Paul Court to see if there is any way we can
create a link between our webpage and the ROCORI webpage.
The purpose for our webpage is to reach out to parents, students
and alumni, and will note any forms that need to be completed, make our
minutes accessible, will honor our senior students, and inform people as
to what is going on with band, drumline, marching band, winter and color
guard, etc.
Fundraiser
Subgroup:
No report.
NEW
BUSINESS:
Jessy
announced that she will step down as treasurer at the end of May, 2009.
MISCELLANEOUS:
The
next meeting of the ROCORI Band Boosters is Thursday, March 12, 2009, at
7:00 p.m. in the RHS Teacher’s Lounge.
A
motion was made by Bonnie T. to adjourn the meeting, and Wayne F. seconded
the motion.
The meeting
adjourned at 9:15 p.m.
Respectfully
submitted,
/s/
Jean M. Eisenschenk
Jean
M. Eisenschenk Secretary
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